In every Meeting of the Search-cum-Selection Committee, a status report on ongoing projects would be presented by the project Coordinator, Banaras Hindu University.
Every awardee institution will appoint Mentoring and Monitoring Committee (MMC) consisting of eminent scholars/Scientists (At least one should be Fellow of National Academy of National Awardee) and one nominee of the UGC. The MMC will continuously review the progress (at least once in six months however the UGC nominee may attend once in a year). An annual progress report (certified by the MMC) will be submitted by the awardee institution to the UGC online. No extension is permissible beyond the total period of three years. In the final report, the Institution must indicate clear outcomes in line with the objectives of the scheme.
After one and half years, PI of the the project will submit a progress report through online and the same will be assessed by the reviewers. The continuance of the project would be decided on the basis of reviewers report. After the completion of project tenure of 3 years, the parent institution of PI’s should arrange to make the final assessment/evaluation of the project within the institution by two external experts. Then the Institution should forward the completion documents along with the expert committee report in the prescribed proforma through STRIDE portal.
Institutions will set up modalities for accounting and monitoring of the project progress by means of a project monitoring committee however the responsibility of project execution and progress rest with PI and Co-Investigators. PI should ensure that resources required for a particular project are planned in advance and optimally utilised so as to avoid adverse impact on the outcome of project. PI must submit Annual Progress Report in the prescribed format highlighting the specific observations/comments of the project monitoring committee. A mid term evaluation after two years has to be carried out by the UGC on progress of the scheme subject to satisfactory report. UGC shall ensure a formal impact assessment of the scheme by involving eminent experts of third party evaluation at the end of the scheme.